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Dundas Horticultural Society Social Media Policy

Policy for external individuals and organizations interacting with DHS on social media

1. Purpose and Scope

This policy applies to individuals and organizations outside DHS—including members of the public, visitors, event attendees, partners, sponsors, vendors, and media representatives—when they interact with, tag, message, or submit content to DHS through social media.

  • Only individuals authorized by DHS may post to, manage, or respond from official DHS social media accounts.

  • External social media activity related to DHS must be respectful, accurate, lawful, and must not misrepresent DHS or imply unauthorized affiliation.

2. Conduct Standards

External users shall not use DHS-related social media activity for harassment, hate speech, threats, discriminatory remarks, spam, misleading promotions, unrelated links, personal disputes, or unauthorized commercial solicitation.

  • Information shared about DHS, its events, programs, partnerships, or activities must not be false, misleading, or unverified.

  • DHS photos, writing, logos, designs, and other materials must not be reused in a way that suggests ownership, endorsement, or permission where none has been granted.

3. Posting, Tagging, and Submitting Content

External individuals and organizations may post about DHS-related events, gardens, programs, or activities from their own accounts, provided the post does not imply they speak for DHS or represent DHS without express authorization.

  • Identifiable photos or videos of DHS members, volunteers, visitors, event attendees, or children must not be posted without appropriate permission.

  • DHS may be tagged only when the post is directly related to DHS and does not imply unauthorized endorsement, sponsorship, partnership, approval, or promotion.

  • External users must not announce, confirm, change, or cancel DHS events, policies, partnerships, funding, or decisions unless DHS has officially released that information.

4. Content Submitted to DHS

Photos, stories, event notes, or other materials submitted to DHS may be reviewed, edited, declined, removed, or published at DHS’s discretion. Submission does not guarantee use.

  • Submissions should include relevant context, including event name, date, location, plant names if known, and any required credits.

  • The person or organization submitting material is responsible for confirming that they have the right to submit it and that identifiable individuals have agreed that it may be used by DHS.

5. Messages, Concerns, and Enforcement

Questions, concerns, complaints, or requests for correction should be directed to the email address dundashort@gmail.com. Social media exchanges do not constitute formal agreements, approvals, bookings, sponsorship commitments, or Board decisions unless confirmed through an official DHS process.

  • DHS may ignore, hide, delete, restrict, block, report, or request correction or removal of content that is inconsistent with this policy.

  • DHS may decline future collaboration with individuals or organizations whose social media activity conflicts with this policy.

The Board shall review this policy at least annually, or sooner if DHS social media practices, public engagement needs, platform features, or legal and privacy considerations change.

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Approved by the Board on: August 6 2026

Last reviewed on: August 6, 2026

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